Guidelines for contract management, review and approval

Conditions/type of contract

Office(s) responsible for reviewing the contract (other than the Office of Legal Affairs)

Relevant policies

Additional relevant information

Affiliate agreements

Consult the Office of Enterprise Risk Management and go through the procurement department

Review SUU Policy 5.13


Gambling contracts

Consult with the Athletic Director and go through the Purchasing Department if necessary

Playing Contracts: Process Through Athletics

Revise SUU Policy 12.1

Credit Card Information – Payment Card Industry (PCI)

Consult SUU Bursar or PCI Committee

Review SUU Policy 5.22

Donations and Gifts

Advancement Office

Review SUU Policy 5.24 and Policy 5.46

Check out the SUU Advancement website

Employment contract

Consult the Vice President of Finance and Administrative Services and go through the Office of Human Resources

Review SUU policy 5.21 and 6.24

External sales

Consult the Vice President of Finance and Administrative Services

Protected Health Information

Consult with HR Benefits Manager when dealing with employees; Consulting

See SUU Policy 8.2, 9.7 and 13.17

Check out the SUU Human Resources Benefits website

Purchase of goods or services


Review SUU policy 5.24 and 5.7

Exam Utah State Council on Higher Education Policy R571

Independent contractors

Office of Human Resources; then via Purchasing

Review SUU Policy 8.3.7

Consult SUU HR site if necessary, consult Accounting Services for payment arrangements

Conditions of Insurance, Limits of Liability, Indemnification or Significant Risks

Enterprise Risk Management Office

Review the Enterprise Risk Management site

Intellectual property (including licenses)

Consult the marketing department if you are using any University trademarks or logos; otherwise through the Provost/Vice President for Academic Affairs, process through the Procurement Department

Review SUU Policy 5.52

International terms

Consult international affairs, human resources and process through the purchasing department

Review SUU Policy 5.30

IT, data security, software and software as terms or service agreements

Consult the Information Technology Department and the Office of Enterprise Risk Management, and go through the Procurement Department

Review SUU policy 5.22 and 5.51

Visit SUU’s Information Technology website

Real estate

Vice President of Office of Finance and Administrative Services and Facilities Management

Review SUU 5.24 and 10.12 policy

Exam Utah Code 63G-6a-101 and following. and USHE Policy R571

Sponsored projects, Research

Consult the Office of Sponsored Research and Grants (Contract) and Accounting Services (Tax)

Review SUU Policy 5.46

Visit the SUU SPARC website

Use of University trademarks, logos, images of buildings or otherwise Filming or photographing on campus

Consult the Office of Marketing Communications

Review SUU policy 5.43 and 12.2

Check out the SUU Marketing Communications Brand Guide

Zero dollar collaborations

Consult the Office of Enterprise Risk Management; for academic collaborations, then through the provost; for non-academic collaborations, then via the Vice President of Finance and Administrative Services

About Johnnie Gross

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