| Conditions/type of contract |
Office(s) responsible for reviewing the contract (other than the Office of Legal Affairs) |
Relevant policies |
Additional relevant information |
| Affiliate agreements |
Consult the Office of Enterprise Risk Management and go through the procurement department |
Review SUU Policy 5.13 |
|
|
Athletics
Gambling contracts
|
Consult with the Athletic Director and go through the Purchasing Department if necessary
Playing Contracts: Process Through Athletics
|
Revise SUU Policy 12.1 |
|
| Credit Card Information – Payment Card Industry (PCI) |
Consult SUU Bursar or PCI Committee |
Review SUU Policy 5.22 |
|
| Donations and Gifts |
Advancement Office |
Review SUU Policy 5.24 and Policy 5.46 |
Check out the SUU Advancement website |
| Employment contract |
Consult the Vice President of Finance and Administrative Services and go through the Office of Human Resources |
Review SUU policy 5.21 and 6.24 |
|
| External sales |
Consult the Vice President of Finance and Administrative Services |
|
|
| Protected Health Information |
Consult with HR Benefits Manager when dealing with employees; Consulting |
See SUU Policy 8.2, 9.7 and 13.17 |
Check out the SUU Human Resources Benefits website |
| Purchase of goods or services |
Purchase |
Review SUU policy 5.24 and 5.7
|
Exam Utah State Council on Higher Education Policy R571 |
| Independent contractors |
Office of Human Resources; then via Purchasing |
Review SUU Policy 8.3.7 |
Consult SUU HR site if necessary, consult Accounting Services for payment arrangements |
| Conditions of Insurance, Limits of Liability, Indemnification or Significant Risks |
Enterprise Risk Management Office |
|
Review the Enterprise Risk Management site |
| Intellectual property (including licenses) |
Consult the marketing department if you are using any University trademarks or logos; otherwise through the Provost/Vice President for Academic Affairs, process through the Procurement Department |
Review SUU Policy 5.52 |
|
| International terms |
Consult international affairs, human resources and process through the purchasing department |
Review SUU Policy 5.30 |
|
| IT, data security, software and software as terms or service agreements |
Consult the Information Technology Department and the Office of Enterprise Risk Management, and go through the Procurement Department |
Review SUU policy 5.22 and 5.51 |
Visit SUU’s Information Technology website |
| Real estate |
Vice President of Office of Finance and Administrative Services and Facilities Management |
Review SUU 5.24 and 10.12 policy |
Exam Utah Code 63G-6a-101 and following. and USHE Policy R571 |
| Sponsored projects, Research |
Consult the Office of Sponsored Research and Grants (Contract) and Accounting Services (Tax) |
Review SUU Policy 5.46 |
Visit the SUU SPARC website |
| Use of University trademarks, logos, images of buildings or otherwise Filming or photographing on campus |
Consult the Office of Marketing Communications |
Review SUU policy 5.43 and 12.2 |
Check out the SUU Marketing Communications Brand Guide |
| Zero dollar collaborations |
Consult the Office of Enterprise Risk Management; for academic collaborations, then through the provost; for non-academic collaborations, then via the Vice President of Finance and Administrative Services |
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